UPR Is Hiring A New Staff Assistant

Overview

This position serves Utah Public Radio under the direct supervision of the UPR Station Managers. The position will provide a variety of administrative duties for UPR, including business, marketing, and community outreach support. Excellent communication and organizational skills are essential. This is a full-time position, working Monday – Friday, 8:00 AM – 5:00 PM with flexible hours during special events.  Job offer contingent upon successfully passed background check.

Responsibilities

1. Provide administrative support to station managers and staff, including staff meeting minutes and project research.
2. Organize, update, and maintain accurate department files, correspondence, records and other documents.
3. Process incoming payments and financial gifts accordingly.
4. Assist with monthly deposit reconciliation.
5. Responsible for ensuring all financial gifts are delivered to USU Advancement in a timely manner, according to Utah State University guidelines.
6. Assist with UPR membership drives as outlined by Membership Director, including prompt payment processing, volunteer coordination and training, and additional support during these events.
7. Responsible for weekly email newsletter via MailChimp.
8. Maintain, process, and assist with all procurement of office supplies, equipment, and other purchases and/or payments.
9. Make travel arrangements, create itineraries, and prepare all travel authorizations and reimbursements for the staff and guests of Utah Public Radio.
10. Complete tasks as requested in support of department efforts and in compliance with FCC regulations as they pertain to public radio.
11. Assist with quarterly and annual maintenance of online Public Files.
12. Assist UPR Station Managers with development and other projects as needed.
13. Prepare annual EEO report and tracks all outreach events.
14. Assist in the tracking of Special Projects budgets coordinating with programming and the business officer.
15. Provide assistance with member communications, under the guidance of the Membership Director.
16. Provide support with marketing efforts, including social media, graphic design, and poster distribution.
17. Other duties as assigned.

Required Qualifications:

1. Two years progressively responsible duties in office/bookkeeping environment; OR a combination of relevant education and work experience considered.
2. Ability to communicate effectively through personal, oral, and written mediums.
3. Strong interpersonal and communication skills.
4. Excellent organizational abilities.
5. Ability to multi-task, prioritize, and execute tasks in time-sensitive situations with a keen attention to detail.
6. Skilled in the use of personal computers and software applications. Frequent use of MS Office, Excel, Adobe Creative Suite, MailChimp and other online applications.
7. Ability to work without close supervision, to take initiative and anticipate actions needed, and to exercise discretion and independent judgment.
8. Uncompromised level of integrity and ethics, maintaining a high degree of confidentiality.

 
Preferred Qualifications:

1. Advanced knowledge of financial systems software, Banner experience strongly preferred.
2. Advanced Adobe Creative Suite skills.
3. Office management, business, and/or marketing background.
4. Experience with volunteer and non-profit work.

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded in the candidate profile

2. Cover Letter

Please do not upload your cover letter.  You will be instructed to type or paste it during your application.

**Document size may not exceed 10 MB.**

Interested? Apply here!